The Lead Course Administrator Role
User roles and permissions are key for working in Aqueduct. All Program Service Administrators (PSAs) and Curriculum Administrators have full permission to set up Aquifer Calibrate assessments within a subscription and view all administrative reports.
We are happy to introduce a new discipline-specific role to help ensure the protection of assessment data within your subscription The new Lead Course Administrator role is FERPA-compliant and will allow you to appropriately limit Calibrate access and set up to specific curricular tracks, rotations, or clerkships.
Lead Course Administrator Role and Permissions
The Lead Course Administrator (LCA) role is designed to provide a more efficient and FERPA-compliant administrative experience using Aquifer products.
Each program can have up to three (3) LCAs per subscribed Core Course (Family Medicine, Internal Medicine, Pediatrics, Geriatrics, Radiology, Neurology). And up to three (3) LCAs for the Clinical Excellence course case sets. At a minimum, Institutions should assign at least one (1) individual as an LCA for each course available in their subscription.
An LCA can:
- Create and populate custom courses
- Add and remove students/learners
- Add and remove course managers and teachers
- View course and case usage for Core Courses
- Access Calibrate formative assessment set up and reporting if assigned to Family Medicine, Internal Medicine, Pediatrics, or Radiology.
Rostering the Lead Course Administrator (LCA) Role
Only PSAs and Curriculum Administrators may assign LCAs. Once it is determined who will need to be an LCA, a PSA or Curriculum Administrator can assign individuals for each Aquifer Signature Course.
To roster an LCA:
- Click the Users link from the side menu
- On the next screen, the LCA Dashboard will be visible to all PSAs, Curriculum Administrators, and, once assigned, LCAs.
- Use the dashboard to search for each administrator.
- Enter the assigned individuals to each Signatuure Course role.
- Once you select the individual you wish to assign, click the Save Changes button.
If you are a PSA or Curriculum Administrator and need assistance setting up your LCAs, please contact exams@aquifer.org or your Aquifer Relationship Manager.