For more control over course management, a customized curricular experience, and tailored reporting, we recommend creating a custom course in Aqueduct.
Please note: A Custom Course is REQUIRED if you are using Aquifer exams.
Why Create a Custom Course?
Organize rotations, blocks, or academic years: Custom courses can be created to align with your rotations, blocks, or academic years, making it easy to assign specific cases to students, track class or cohort progress at a glance, and include course specific information or directions for students
Align Courses to Your Curriculum: Optionally, you can pick and choose cases to create courses that fit your curriculum. You can create courses that align to integrated clerkships, bootcamps, electives, or specific student’s remediation needs. You can integrate cases from our free course, like Diagnostic Excellence, with discipline-specific course that you subscribe to, enriching an existing course, or perhaps subscribe to our Aquifer Addiction course and integrate a case from that course into every rotation. The choice of how to use custom course is yours.
Send auto-generated email messages inviting students: Students and administrators who are assigned to custom courses are sent an automated email inviting them to access the course, making it easy to invite students to your course.
Track and monitor progress for a specific group of students: Reports for custom courses are tailored to include just the students and just the cases assigned to that course, making it easy to track and monitor student progress in the course at a glance.
Manage Exam Rosters: Creating a custom course is a required step for subscribers using Aquifer exams, and allow for quick and easy exam roster creation.
How to Create a Custom Course
There are three steps to creating a Custom Course.
Set up the Custom Course Shell
1.Choose Courses tab at top of your program landing page: this will take you to a list of courses to which your program has access.
2.Click on the Create Course button at top of page – to go to the New Course page.
3.Enter a name for the course you are creating; naming your course is required. It is highly recommended that you add a date or date range to your course title so that it can be easily found and accessed by administration, faculty, students and Aquifer Support if needed. We recommend the format: Course Name [Rotation or block name and/or date], ie: Pediatrics Clinical Course [2019 Block B]
4.Provide an optional Description of your course. You can include additional course details, instructor names, or provide student instructions in this field if desired.
5.Leave the access set to Invite Access so that only students that have been assigned to the course can access it, keeping your reports clean and easy to scan.
6.Choose Create Course.
7.You will be taken to a blank course page where you will see a message “Your course was successfully created.” You are now ready to add your cases!
Add Cases to the Course
1.Choose Add Cases.
2.From the Add Cases To Course page, you can access all cases that are included with your subscription, including our cases from our free interdisciplinary courses. Scroll down through the case list to access the complete case listing.
3.To search for cases from a specific course or for a specific case, type the name of the course or the case in the Search bar. (Note: the Family Medicine course includes several cases from Pediatrics as well as Internal Medicine. These cases need to be searched for under the Pediatric or Internal Medicine course if you would like to add them to a course, they will not automatically appear when you search for Family Medicine.)
4.Click on the case(s) you wish to add to your course. Selected cases will be highlighted in blue. You can also search for cases from a specific course and then use the Select All Shown feature to select all cases that appear on the screen, and then deselect the ones you don’t want to include.
5.Once you have selected your case(s), click the Add button in the top right-hand corner to add the cases to your custom course
6.Your Course will display showing all the cases you have added to it.
Add Users to the Course
Next add administrators, educators, and students to your new course. Only the students that are assigned to the course will be able to view it and access it, so it is important that you complete this step. Administrators and educators will be able to access the course without being assigned to it, but if you want them to receive a custom email invitation it is a good idea to assign them to the course as well.
Note: When you add users to a Custom Course you are essentially assigning permission for existing users in the system to access that course. Therefore, users must be rostered in Aqueduct before they can be added to a custom course.
- From the Custom Course page, choose Course Users button in top right-hand corner. This will take you to the Course Users page.
You have two options to add users: Add By Email or Add By List.
Option 1: Add By Email
Add by Email will allow you to batch add the students to the course, rather than adding them one by one from a list, and is recommended if you have a roster of more than 10 students to add to the course.
1.Click Add By Email in the upper right-hand corner.
2.Insert comma separated email addresses into the open field. It is recommended that you have list of student emails in a column list (in Excel) which you can simply copy and paste into Aqueduct.
3.Click Add Users button directly under the field.
Option 2: Add By List
Add by List allows you to select users to add to your course by selecting them from the list of current users in the system. This option is recommended if you have less than 10 students to add to the course.
1.Click Add By List in the upper right-hand corner.
2.Scroll through list to find specific users or use the Search feature to search for a user by name or email. Please note that if “Unknown Unknown” appears to the right of the student email address, they have not yet completed registration or signed in.
3.Click on a user to select them.
4.Once you have completed your selection(s), choose Add Members button in top right-hand corner.
Confirm Your Users Were Added Successfully
1.A message will appear at the top of the course page indicates the users that were successfully added to the course.
2.If you receive a message saying “The following emails are not members of the group yet but were saved to be added to the course later ….” It means the system does not recognize those emails as having been previously rostered. Check to see that you entered the email addresses correctly. If so, contact your Program Service Administrator to ask to have the users rostered in Aqueduct. Once they have been rostered in Aqueduct they will be automatically be added to the course.
3. You can also click on “Course Users” to view all users that have been added to the Course.
Users are automatically invited to custom courses: The user(s) you have selected will receive an email stating, “You are receiving this email because you have been added you to the course [Course Name] in [Program Name] from Aquifer.” with a link to log in.
How to Delete a Custom Course
It is possible for you to delete a Custom Course that is no longer needed or in use. Please Note: When you delete a Custom Course it is gone forever. However, it is possible for you to recreate the course manually using the steps above.
- To delete a Custom Course, go to the Custom Course main page. On the right hand side you will see a blue “Delete” button.
2. Click the button (you will receive a warning message), click OK and the course will be deleted.